> ## Documentation Index > Fetch the complete documentation index at: https://code.dcycle.io/llms.txt > Use this file to discover all available pages before exploring further. # Own Workforce > Manage your organization's workforce social data for ESRS S1 reporting: contracts, remuneration, trainings, absenteeisms, and accidents ## What is Own Workforce? **Own Workforce** is Dcycle's module for collecting and managing social data about your employees. This data is required for sustainability reporting under the **ESRS S1 (European Sustainability Reporting Standards)** and helps organizations track key social metrics such as headcount, full-time equivalents (FTE), gender pay gaps, training hours, and workplace safety. ``` +--------------------------------------------------------------------+ | OWN WORKFORCE | +--------------------------------------------------------------------+ | | | EMPLOYEE RECORD (per person) | | +--------------------------------------------------------------+ | | | Employee ID | Birth Date | Gender | Disability Status | | | +--------------------------------------------------------------+ | | | | | | | v v v | | +-----------+ +-------------+ +--------------------+ | | | CONTRACTS | | TRAININGS | | ABSENTEEISMS & | | | | | | | | ACCIDENTS | | | | - Type | | - Hours | | | | | | - Dates | | - Type | | - Absence dates | | | | - Location| | - Dates | | - Absence hours | | | | - Category| | - Descrip. | | - Accident context | | | | - FTE | +-------------+ | - Accident date | | | | | +--------------------+ | | | | | | | | v | | | | REMUNERA- | | | | TIONS | | | | - Amount | | | | - Currency| | | | - Dates | | | +-----------+ | | | +--------------------------------------------------------------------+ ``` The data you upload feeds into Dcycle's **social dashboard and reports**, where it is aggregated into KPIs like: * **Headcount and FTE** by gender, country, job category, and contract type * **Average remuneration** with gender pay gap analysis * **Training hours** per employee * **Accident frequency and severity rates** * **Absenteeism metrics** ## How it works Upload a CSV file with your employees' personal data and contract details through the Dcycle app. Each row represents an employee with their contract and remuneration information. Upload a separate CSV with training records linked to employees by their Employee ID. Upload a separate CSV with absence and workplace accident records linked to employees by their Employee ID. Navigate to your project's social section to see aggregated KPIs, charts, and breakdowns in the dashboard and downloadable reports. ## Data sections Employee demographics, contract details (type, dates, location, job category, working hours), and salary information. Training records including hours, type, description, and dates for each employee. Workplace absence records and accident reports (in-labore and in-itinere). ## Key concepts ### Employee ID Every employee is identified by an **External Employee ID** (`external_employee_id`) -- a unique identifier from your HR system (e.g., payroll number, badge ID). This ID is unique per organization and is used to link contracts, trainings, and incidents to the correct person. ### Full-Time Equivalent (FTE) FTE is calculated from the **working hours ratio** on each contract. An employee working full-time has a ratio of `1.0`, while a half-time employee has `0.5`. Dcycle prorates FTE by the number of active days in each reporting period, accounting for contract start/end dates and absences. ### Contract periods Each employee can have **multiple contracts over time**, but contracts for the same employee **cannot overlap** in dates. When a contract ends and a new one begins, you can specify an **end reason** (resignation, termination, or contract change). Remunerations are linked to specific contracts and also cannot overlap within the same contract. ### Organization scope Employee records belong to a specific organization. If your company has subsidiaries, each subsidiary manages its own workforce data. Reports can then consolidate across the organization tree, applying **participation holding** percentages for financial consolidation. ## Where to see the data ### In the Dcycle app 1. **Data > Workforce** -- View, search, filter, and manage all uploaded employee records, trainings, and incidents 2. **Projects > \[Your Project] > Social** -- See aggregated KPIs and charts for a specific reporting period 3. **Reports > Social** -- Download detailed social reports with breakdowns by gender, country, age group, and more ### In reports The workforce data appears in social reports with these key metrics: | Metric | Source data | Description | | ----------------------- | -------------------- | --------------------------------------------------------------------- | | Headcount | Contracts | Number of distinct employees with active contracts in the period | | FTE | Contracts + Absences | Full-time equivalent adjusted for working hours ratio and absent days | | Average remuneration | Remunerations | Mean salary by gender, category, or other dimensions | | Training hours | Trainings | Total and per-employee training hours | | Accident frequency rate | Accidents | Number of accidents per hours worked | | Accident severity rate | Accidents + Absences | Lost days due to accidents per hours worked | ## Uploading data All workforce data is uploaded via **CSV bulk upload** through the Dcycle app. The upload process: 1. Open the relevant section (Employees, Trainings, or Absenteeisms & Accidents) 2. Click the **Upload** button to open the import interface 3. Paste or select your CSV/Excel data 4. The importer validates your data in real time, showing errors and warnings 5. Confirm to upload -- the file is processed asynchronously 6. Once processing completes, records appear in the list You can also delete records individually or in bulk using filters (e.g., delete all records from a specific upload file). ## Next steps Start with employee demographics and contract data Add training records for your employees Track workplace absences and accidents Track Scope 3 Category 7 commuting emissions (separate module)